General Terms for participation at GCE Ocean Technology Events
The word "events" is used here as a collective term term that includes, but is not limited to, all seminars, theme meetings and the likes organised by GCE Ocean Technology.
1. Contract Documents
Events are open to GCE Ocean Technology’s partner and member organisations. Some events are also open to non-members. Registration is considered completed after registration, and if applicable, payment of the event on our website. A receipt will be sent to the participants at the e-mail address specified.
Registration is binding until cancellation is received, see section 5. The following terms are accepted when paying for the event. GCE Ocean Technology is obligated when payment has been received, see section 8.
The event fee covers the services described in the event programme. GCE Ocean Technology reserves the right to increase/lower the price in the case of changes in taxes/fees, misprints or expenses due to force majeure etc. Information about the increased fee should be sent as soon as possible and no later than 14 days prior to the event. Participants may cancel their registration free of charge if the increase exceeds 10 per cent of the advertised price. Services beyond those mentioned in the programme are payable by each participant.
Payment is due upon registration on our website. In some cases and by agreement, event registration fees may be billed.
All cancellations of participation at events should be made in writing.
When cancelling up to 15 days before the event, the entire registration fee will be refunded. For cancellations made from 14 to 3 days prior to the event, 50 per cent of the fee will be refunded. For cancellations made 2 days prior and until the start of the event, or if the participant does not attend the event, the registration fee will not be refunded. Participants must arrange their own cancellation insurance through a travel insurance or credit card company. This applies in case of illness and other causes that prevent participation.
All cancellations should be made in writing and sent to firstname.lastname@example.org.
If a participant must cancel his participation at an event after its commencement, GCE Ocean Technology is not liable for any extra costs in connection with the cancellation. In such cases the participant's insurance should be referred to. Participants are not entitled to a refund for all or part of the costs. See also section 9.
7. Cancellation of Event
GCE Ocean Technology may cancel an event in the case of force majeure, insufficient registration, or the like. When an event is cancelled GCE Ocean Technology is obligated to, if possible, notify the participants one working week before the event at the latest. If an event is cancelled, the entire registration fee will be refunded. Participants are not entitled to compensation for financial or non-financial losses beyond this.
GCE Ocean Technology should carry out the event as described in the programme. It is, however, subject to change due to circumstances that make it difficult to carry out the event as planned. GCE Ocean Technology should, if possible, inform participants about any significant changes before the start of the event. In case of substantial changes, participants are entitled to withdraw from the event within a reasonable time period and receive a full refund. If changes must be made during the event, GCE Ocean Technology should inform participants as soon as possible.
The person responsible for the event should be notified immediately about any complaints. A written account and any claims should be sent to GCE Ocean Technology as soon as possible and within 14 days after the event has ended.
Photos will/may be taken of participants at events organised by GCE Ocean Technology. These images may be used in GCE Ocean Technology’s publications, website or other media related to GCE Ocean Technology’s events. If you wish to opt out of being photographed, you must inform us about this upon registration or before the event begins.
11. Your Personal Information